The Holme Valley Orchestra


The Holme Valley Orchestra is an amateur symphony orchestra. Although its members are mainly adults, some young people (under the age of 18 years) are involved in the activities of the Orchestra as players. The Orchestra welcomes and actively encourages the involvement of such young people, to foster their musical development and as a way of encouraging future membership. However, we need to ensure their safety and well-being whilst they are in our care.

Aims of this policy

- To ensure the safety of any child entrusted to the care of the Orchestra
- To protect the position of the Orchestra in the event of any allegations of misconduct towards such children.


- Orchestra – Holme Valley Orchestra
- Activity - any rehearsal, concert or associated activity officially arranged by the Orchestra.
- Child - any person under the age of 18 years taking part in an Orchestra activity.
- Committee – the committee of the Orchestra.
- Supervisor – any member of the orchestra who has been approved by the committee to look after the interests of the children involved in its activities.
- Child Protection Officer –the supervisor who has overall responsibility for the welfare of the young players.

Roles and responsibilities


- The committee will appoint certain members of the Orchestra to take responsibility for the supervision of any children becoming involved in its activities.
- The appointment of such supervisors will be made after satisfactory evidence has been obtained that checks have been made with Criminal Record Bureau (CRB) for similar purposes within the last three years.
- Each child playing in the Orchestra will be made aware of who the supervisors and the Child Protection Officer are, and therefore who will be the first point of contact should any personal problems arise from Orchestra activities.
- On their first arrival at the Orchestra, the child will be introduced to the Musical Director who will arrange their seating and deal with any musical matters.
- Supervisors will keep a discreet watch on children in the Orchestra and ensure their general well-being.


- The committee will be responsible for the appointment of
supervisors and the Child Protection Officer.

Child Protection Officer

- The Child Protection Officer shall ensure that the complaints
procedures are met and that the procedures are seen through to the final decision in the event of a complaint being made.

Parents/ Carers

- The Safeguarding Policy can be accessed from the Orchestra’s web-site or a hard copy can be requested from the Child Protection

Orchestra Members

- No member of the Orchestra is allowed to be alone at any time
with any child in the Orchestra during any activity.

- There is to be no inappropriate touching between any members and any child in the Orchestra during any activity.

- No member of the Orchestra is permitted to meet with any such child outside such activities or away from the normal meeting place, unless a parent or other adult approved by a parent is present.

Complaints Procedure

- Any complaints regarding the safety of children and/or the conduct
of members towards such children are to be referred to the Child
Protection Officer in the first instance. He/ she will raise it with the
committee, who will decide what further action should be taken, if
relevant. The CPO will then report back to the complainant.

- All concerns relating to the welfare of children will be reported through the
approved procedures to the LADO.




As in the Children Acts 1989 and 2004, a child is anyone who has not yet reached his/her 18th birthday.

Harm means ill-treatment or impairment of health and development, including, for example, impairment suffered from seeing or hearing the ill-treatment of another; Development means physical, intellectual, emotional, social or behavioural development; Health includes physical and mental health; Ill-treatment includes sexual abuse and other forms of ill-treatment which are not physical.

Abuse and Neglect are forms of maltreatment. Somebody may abuse or neglect a child by inflicting harm or failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting; by those known to them, or, more rarely, by a stranger. They may be abused by an adult or adults or another child or children.

Physical Abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of or deliberately induces illness in a child.

Sexual Abuse involves forcing or enticing a child or young person to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, sexual online images, watching sexual activities, or encouraging children to behave in sexually inappropriate ways.


Emotional Abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill treatment of another. It may involve serious bullying causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

• provide adequate food and clothing, shelter (including exclusion from home or abandonment)

• protect a child from physical and emotional harm or danger

• ensure adequate supervision (including the use of inadequate caretakers)

• ensure access to appropriate medical care or treatment.

It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.



All Orchestra supervisors are advised to follow the guidelines below which are issued in conjunction with Kirklees Council.

It is not the responsibility of the supervisors to investigate welfare concerns or determine the truth of any disclosure or allegation. All, however, have a duty to recognise concerns and maintain an open mind. Accordingly, all concerns regarding the welfare of young players will be reported to the Child-Protection Officer as soon as possible.

1. ORCHESTRA SUPERVISORS must immediately report:

• any suspicion that a child is injured, marked, or bruised in a way which is not readily attributable to the normal knocks or scrapes received in play

• any explanation given which appears inconsistent or suspicious

• any behaviours which give rise to suspicions that a child may have suffered harm (e.g. worrying drawings or play)

• any concerns that a child may be suffering from inadequate care, ill treatment, or emotional maltreatment

• any concerns that a child is presenting signs or symptoms of abuse or neglect

• any significant changes in a child’s presentation, including non-attendance

• any hint or disclosure of abuse from any person

• any concerns regarding person(s) who may pose a risk to children (e.g. living in a household with children present)

2. Responding to Disclosure

Disclosures or information may be received from pupils, parents or other members of the public. We recognise that those who disclose such information may do so with difficulty, having chosen carefully to whom they will speak. Accordingly all supervisors will handle disclosures with sensitivity.

Such information cannot remain confidential and supervisors will immediately communicate what they have been told to the designated person and make a contemporaneous record.



Supervisors will not investigate but will, wherever possible, elicit enough information to pass on to the Child Protection Officer and Orchestra Committee in order that they can make an informed decision of what to do next.

Supervisors will:

• listen to and take seriously any disclosure or information that a child may be at risk of harm

• clarify the information

• try to keep questions to a minimum and of an ‘open’ nature e.g. ‘Can you tell me what happened ?’ rather than ‘Did x hit you?’

• try not to show signs of shock, horror or surprise

• not express feelings or judgements regarding any person alleged to have harmed the child

• explain sensitively to the person that they have a responsibility to refer the information to the senior designated person via one of the teachers in school

• reassure and support the person as far as possible

• explain that only those who ‘need to know’ will be told

• explain what will happen next and that the person will be involved as appropriate

Appendix 1 - CONTACTS
Local Authority Designated Officer (LADO) Phil Holmes 01924 483745
Safeguarding Officer (Learning & Schools) Eunice Cox 01924 324718

Learning Service Stephen Thomas 01484 225184

CME Coordinator
(Children Missing Education) Maggie Featherstone 01274 336509

Education Social Work:
Team Managers Alistair Megahy (North Kirklees) 01924 326004
Linda King (South Kirklees) 01484 221919
Nick Bartholemew (Special Schools & CME) 01924 326509
Senior ESWs: Jackie Darnbrough (North)
Howard Walker (North)
Graham Cole (North)
Gill Ward (South)
Mike Forster (South)

Human Resources Joanne Burnand 01484 225276


Duty and Assessment Team (Duty Social Workers): 01924 326093
01924 483792

Emergency Duty Team (Out of Hours) 01924 326489

Check children subject of Child Protection Plan 01924 483749


Child Protection Units North Kirklees 01924 293811
South Kirklees 01422 337042